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For Independent Gas, LPG & Cylinder Suppliers

Streamline Your Gas Supply Chain. Run Your Business on Autopilot.

We build the customer service and dispatch backbone for gas and LPG suppliers — merging every WhatsApp message, email, call and web enquiry into one screen, catching real emergencies first, and giving you the visibility to run deliveries without the daily chaos.

Book a free discovery call See how it works
Channels merged into one inbox
5+
Time to flag a gas-leak message
<1 sec
Automated after-hours cover
24/7
Years engineering automation software
6+

Sound familiar?

The daily headache of
running gas deliveries.

These are the exact problems independent gas and LPG suppliers deal with every single day — and the reason this page exists.

  1. 01

    Messages Scattered Everywhere

    WhatsApp, email, Facebook and phone calls all need checking separately — something always gets missed.

  2. 02

    Emergencies Buried in the Inbox

    A "smell of gas" message can sit unread behind twenty routine delivery questions.

  3. 03

    One Person Holds All the Knowledge

    If your main dispatcher is off sick, nobody else knows what was promised to which customer.

  4. 04

    Drivers Get Called Constantly

    Office staff ring the driver every ten minutes just to answer "where are you?"

  5. 05

    No Record of What Was Promised

    Discounts, delivery times and refunds get agreed verbally, then forgotten or disputed.

  6. 06

    No Visibility for the Owner

    You can't see which days are busiest, which staff are struggling, or why customers are really calling.

How it's organised

One system,
eight jobs done for you.

From the first call to the last delivery — support, orders, routes, stock, fleet, accounts, reporting and compliance all run through one connected system.

Support Management

Every call, text, email and WhatsApp message lands in one place — nothing falls through the cracks.

Order Management

One queue for every order, however it came in, logged and tracked automatically.

Delivery & Routes Management

Routes planned, drivers dispatched and customers updated — all without a whiteboard.

Cylinder/Stock & Yard Management

Know exactly what's full, empty, on a van or owed to the brand, at all times.

Fleet Management

MOTs, insurance, driver hours and maintenance — tracked so nothing gets missed.

Accounts Management

Invoices, payments and VAT filing handled automatically, matched to the right job.

Reporting

Daily sales, route profit and churn risk — visible at a glance, no spreadsheets required.

Safety & Compliance

Safety checks, certificates and hazard logs — always ready for an inspection.

What you get

65 specific problems,
solved for you.

Every one of these runs automatically once the system is live — billing, orders, routes, fleet, compliance and the yard, all connected.

  • Invoices created automatically

    When a delivery is done, the invoice is made for you.

  • Invoices sent same day

    Customers get their bill the same day as the delivery.

  • Payments matched automatically

    Each bank or card payment is linked to the right customer account.

  • Late payers flagged automatically

    You see at a glance who owes too much or pays late.

  • Accounting software fully connected

    Xero, Sage or QuickBooks gets the data straight from the system.

  • Cash returns verified every time

    The cash a driver hands in is checked against what they should have collected.

  • All channels in one place

    Calls, texts, WhatsApp, email and website orders all show on one screen.

  • One order queue for every channel

    Every order joins one single list, however it arrived.

  • Orders logged automatically

    The system records each order for you.

  • Every order source tracked

    You see which channel each order came from.

  • Live delivery status for customers

    Customers can see if their order is confirmed, on the way or delivered.

  • Automatic ETA texts to customers

    The customer gets a text with the time the driver will arrive.

  • Fewer "where's my order?" calls

    Customers can check the status themselves, so they call less.

  • No forgotten follow-ups

    New prospects and callbacks get a reminder until someone acts on them.

  • Full/empty balance per customer

    You know how many full and empty cylinders each customer holds.

  • Cylinder hoarding flagged automatically

    You get an alert when a customer keeps empties too long.

  • Deposits recorded automatically

    The cylinder deposit is saved the moment it is paid.

  • Instant CRA verification

    Check in seconds whether a customer has a valid refill agreement.

  • Rental billing never missed

    Cylinder rental fees are billed on time, every time.

  • Full order history on every customer

    See everything a customer has ever ordered.

  • Routes planned in seconds, not on a whiteboard

    The route app plans the day's routes for you.

  • Dispatch decided for you

    The system chooses which van takes which job.

  • Stops prioritised automatically

    On busy days the stops are put in the best order.

  • Urgent orders slotted in live

    Add a rush order after the vans have left and the route updates.

  • Proof of delivery on every drop

    The driver captures a signature or photo at the door.

  • Instant delivery confirmation

    The office knows the moment a drop is done.

  • Live tracking on every van

    See where each van is during the day.

  • Failed deliveries followed up automatically

    If nobody is home, a follow-up task is created.

  • Vans never overloaded

    Loads stay within safe weight and the 333 kg ADR limit.

  • Drivers guided down every lane

    Drivers get turn-by-turn directions, even to remote farms.

  • Routes adjusted for weather

    Plans change when snow or ice closes roads.

  • Know the profit of every route

    See what each route earns after fuel and wages.

  • Daily sales report, automatically

    The end-of-day report of sales and deliveries is ready without extra work.

  • Automatic repeat-order reminders

    Customers are reminded before they run out of gas.

  • Early warning on customer churn

    You get an alert when a regular customer stops ordering.

  • Special instructions saved for every drop

    Gate codes, dogs and where to put the cylinders are saved.

  • Safety checks verified every day

    You can see that each driver did their daily van check.

  • MOT renewals never missed

    You get a reminder before each van's MOT is due.

  • ADR certificates always current

    Driver training and certificates are tracked with expiry reminders.

  • Driver hours tracked automatically

    Driving and duty hours are recorded for you.

  • Insurance renewals never missed

    You get a reminder before each policy ends.

  • Inspection-ready in minutes

    Safety papers are easy to find when an inspector visits.

  • Storage checked against code of practice

    A checklist shows your storage is safe and legal.

  • Full maintenance records

    Valve, seal and regulator work is logged for every cylinder.

  • Damaged cylinders pulled automatically

    Damaged or out-of-date cylinders are flagged and taken out of use.

  • Every site hazard logged

    Drivers record things like a locked gate or unsafe storage.

  • Leak reports resolved, not lost

    Each leak report is tracked until it is fixed.

  • Making Tax Digital compliant

    Your VAT records work with HMRC-approved software.

  • Payroll calculated automatically

    Staff pay and driver bonuses are worked out for you.

  • Fuel spend tracked per van

    See the diesel cost for each van every week.

  • Every cylinder counted, not guessed

    Stock numbers come from records, not guesses.

  • Yard counts that actually match

    The yard count agrees with your records and what is on the vans.

  • Morning loadout logged automatically

    You know what each driver took out each morning.

  • Night returns counted every time

    Empties coming back are counted and recorded.

  • Know exactly what you owe the brand

    See how many cylinders you owe back to the gas brand.

  • An organised, searchable yard

    Find full and empty cylinders by size and brand.

  • Stock synced across branches

    Every depot sees the same stock numbers.

  • Accessories linked to gas orders

    Heaters, hoses and regulators sit on the same order as the gas.

  • Cold snaps handled without chaos

    Orders, routes and stock keep up in busy winter weeks.

  • All branches on one screen

    See every depot together in one place.

  • Full fleet visibility

    See all your vans and their status at once.

  • Clear roles for every team member

    Everyone knows their job and sees only what they need.

  • Data backed up automatically

    Your records are saved safely without anyone having to remember.

  • Every complaint logged and followed up

    Each complaint is written down and tracked until it is closed.

  • Full accountability on every order

    You can see who entered or changed each order.

How we work with you

Nothing complicated.
Just a system that fits.

No jargon, no long contracts to decode. Three straightforward steps, and you're never left figuring it out on your own.

1

Discovery Call

A free, no-pressure conversation about your depots, your team and your biggest daily headache — nothing is set up before we understand your business.

2

Tailored Setup

We configure a system — built on proven, industry-leading platforms — around exactly how your business runs: your channels, your depots, your emergency procedures and your pricing rules.

3

Ongoing Support

We stay on as your business changes — new depots, new staff, busy seasons — so the system grows with you instead of falling behind.

Every business is a different size, with different depots and different needs — so pricing is tailored, not off a shelf. We'll walk you through options on your discovery call, with no obligation.

Packages

Built around the
size of your business.

Two packages, built from everything shown above. Pricing is tailored to your setup and discussed on your discovery call.

01

For a single depot getting the daily chaos under control

Core Package

The essentials — every order, every customer and every cylinder tracked automatically, with nothing chasing you down after the fact.

18 automations included:

  • All channels in one place
  • One order queue for every channel
  • Orders logged automatically
  • Every order source tracked
  • Fewer "where's my order?" calls
  • No forgotten follow-ups
  • Full/empty balance per customer
  • Cylinder hoarding flagged automatically
  • Deposits recorded automatically
  • Instant rental status check
  • Rental billing never missed
  • Full order history on every customer
  • Daily sales report, automatically
  • Leak reports resolved, not lost
  • Clear roles for every team member
  • Data backed up automatically
  • Every complaint logged and followed up
  • Full accountability on every order
Ask about Core Package
Recommended 02

For a supplier ready to automate routes, fleet and the yard too

Full Package

Everything in Core, plus routing, fleet compliance, billing and full yard control — all 65 automations working together.

Everything in Core Package, plus 47 more:

  • Invoices created automatically
  • Invoices sent same day
  • Payments matched automatically
  • Late payers flagged automatically
  • Accounting software fully connected
  • Cash returns verified every time
  • Live delivery status for customers
  • Automatic ETA texts to customers
  • Routes planned in seconds
  • Dispatch decided for you
  • Stops prioritised automatically
  • Urgent orders slotted in live
  • Proof of delivery on every drop
  • Instant delivery confirmation
  • Live tracking on every van
  • Failed deliveries followed up automatically
  • Vans never overloaded
  • Drivers guided down every lane
  • Routes adjusted for weather
  • Know the profit of every route
  • Automatic repeat-order reminders
  • Early warning on customer churn
  • Special instructions saved for every drop
  • Safety checks verified every day
  • MOT renewals never missed
  • ADR certificates always current
  • Driver hours tracked automatically
  • Insurance renewals never missed
  • Inspection-ready in minutes
  • Storage checked against code of practice
  • Full maintenance records
  • Damaged cylinders pulled automatically
  • Every site hazard logged
  • Making Tax Digital compliant
  • Payroll calculated automatically
  • Fuel spend tracked per van
  • Every cylinder counted, not guessed
  • Yard counts that actually match
  • Morning loadout logged automatically
  • Night returns counted every time
  • Know exactly what you owe the brand
  • An organised, searchable yard
  • Stock synced across branches
  • Accessories linked to gas orders
  • Cold snaps handled without chaos
  • All branches on one screen
  • Full fleet visibility
Ask about Full Package

Not sure which one fits? Tell us about your business and we'll recommend a package — no pressure either way.

What it's worth

What this could save you
every year.

Most independent gas and LPG suppliers running this by hand lose a large chunk of their margin to manual admin — order-chasing, invoicing, route planning and paperwork. Automating it gives that money back.

$50,000 – $65,000 / year

Estimated saving for a typical independent supplier, from cutting manual admin work across billing, dispatch and compliance.

It also frees up real time — hours each week that used to go into repetitive manual tasks can go back into running the business.

Book a free discovery call

Figures are a general estimate based on typical UK gas/LPG supplier operations and will vary with your business size and current setup. Book a call for a number specific to you.

FAQ

Questions gas suppliers ask us.

Something else on your mind? Ask us directly — a real person will answer.

How quickly can we get set up?

Timelines depend on your depots and how many channels you want connected, but most independent suppliers are live within a few weeks of kickoff. We'll give you an exact timeline on your discovery call.

Do you build this from scratch, or use existing software?

We're your implementation and automation partner. Rather than build every piece from zero, we select, configure and connect proven, industry-leading third-party platforms around your business — your channels, your depots, your emergency rules — and then build custom integrations and automation on top of them. You get reliable, battle-tested technology from day one, backed by our setup, training and ongoing support.

Do our drivers need to learn new software?

Barely. They'll have a simple app on their phone: turn-by-turn directions and a button to confirm each drop with a photo or signature, more like a sat-nav than an office system. The real change happens on the dispatch side, and drivers just get an easier day.

What happens to a gas-leak or emergency message?

It's detected the moment it arrives and moved to the very top of every queue, ahead of everything else waiting. This is one of the first things we set up, for every customer.

Can it connect to our existing ERP or dispatch software?

In most cases, yes. We connect to the systems you already run — most ERPs, dispatch platforms and accounting tools can be integrated. We'll confirm exactly how during your discovery call.

Can you handle WhatsApp Business messaging?

Yes — alongside phone, voicemail, email, web forms and social DMs, all landing in the same place.

We run more than one depot — can it handle that?

Yes. Customers get routed to the correct depot automatically, based on their postcode, and each depot's queue and policies stay separate.

What if we're not sure this is the right fit for us?

That's exactly what the discovery call is for. We'll look at your depots, staff and accounts, and tell you honestly whether this makes sense for your business — no pressure either way.

How much does this cost?

It depends on the size of your operation — how many depots, how many staff, how many channels you need connected. We'll walk you through options and pricing on your discovery call, tailored to your business.

Get started

Let's get your dispatch under control.

Tell us about your depots, your team and your biggest daily headache. On a free discovery call, we'll walk you through exactly how this would work for your business.

Which package looks closest to your business?

We reply within one business day. Your details are only used to respond to your enquiry.

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